SETN Data Tune-Up: Enrollment Reports (March 2026)

This Data Tune-Up session focuses on using Enrollment Reports in HMIS to improve data accuracy, timeliness, and overall system performance. The session also reinforces monthly data monitoring as a key best practice. The following topics are covered:

• Why timely enrollments, exits, and move-in dates matter, including how they keep active client lists accurate, ensure performance measures reflect reality, support Coordinated Entry and By-Name List accuracy, and reduce last-minute corrections before PIT, HIC, and audits

• HMIS best practices, including running DQ reports and Enrollment Reports each month to maintain accurate, timely, and complete data

• Overview of commonly used Enrollment Reports in ClientTrack, including HMIS Active Clients Report, Clients in Programs Report, APRs/CAPERs, and Open Enrollments

• How APRs, CAPERs, and hashed CSV exports can be used to validate client counts, review exit data, and import into EVA for additional review

• Helpful resources such as the Data Champion Quarterly Reference Guide and report tutorials to support ongoing learning and data cleanup

• Step-by-step demonstration and hands-on practice running Enrollment Reports and DQ Reports in HMIS

2026_03 SETN Data Tune Up_Enrollment Reports.pptx

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