SE TN Data Tune-Up: HIC & PIT Preparation Guide (January 2026)

Dec 15, 2025
1 min read

This training provides an overview of HMIS preparation steps for the 2026 Housing Inventory Count (HIC) and Point-in-Time (PIT) Count, outlining best practices to ensure accurate data, compliant reporting, and effective coordination with the HMIS Data Team before, during, and after the count.

Explains required pre-PIT preparation activities, including attending the HMIS HIC and PIT Preparation Training and reviewing available training materials to ensure staff understand timelines, expectations, and reporting requirements.
Details critical data quality checks agencies must complete, emphasizing the accuracy of demographic information, enrollment dates, housing move-in dates, current living situations, and exit data to support reliable PIT and HIC results.
Introduces specific HMIS and ClientTrack reports agencies should run to identify and correct data quality issues, verify enrollments, and confirm that all active clients are properly recorded in the system.
Outlines expectations for confirming current enrollments and inventory, including ensuring all eligible clients and household members are enrolled, inactive clients are exited correctly, and bed and unit utilization data are accurate.
Provides step-by-step guidance for responsibilities during the PIT Count, including entering and verifying Current Living Situations for all active clients and confirming shelter and housing inventory for the night of the count.
Describes post-PIT follow-up tasks such as reconfirming enrollments and housing data, finalizing inventory for the HIC, and meeting with the HMIS Data Team to review results and resolve outstanding issues.
Emphasizes the importance of communication and collaboration with designated HMIS PIT contacts, reinforcing that agency engagement and timely coordination are essential to producing accurate, community-wide PIT and HIC data.